Vacancy for Parish Clerk



24 Hours per week working from Home

Due to the resignation of the existing post holder Great Notley Parish Council is seeking to appoint a new Parish Clerk and Responsible Financial Officer.  The position is a permanent role working part time for 24 hours a week and based from home although the successful candidate will be expected to attend evening meetings once a month at the Community Centre in Great Notley.

Salary scale is NJC salary scale LC2 scale points 24 – 28 depending on experience (thus an hourly rate of £16.16 - £18.05).  In addition, a home office payment and expenses will be allowed and any training costs will be covered.  The Clerk will be entitled to be enrolled into the Local Government Pension scheme.  A laptop and office equipment will be provided.

Great Notley

The Parish of Great Notley is situated just south of Braintree and has an electorate of 4838 people.  There are 8 Councillors.  It has a community of all ages served by a Church, two primary schools, a variety of shops, a community centre and a public house.  The current precept is £92,719.00.    The Parish Council’s particular priority is to ensure a clean and tidy environment for residents and the successful candidate will need to line manage a team of 4 litter pickers.  The Parish Council also manages two play areas and there is a current project to bring forward an allotment site. 

Overall Responsibilities:

You will be the proper officer and Responsible Financial officer for the Parish Council and particular duties will include –

  • Preparing the agenda for meetings, attending meetings and preparing the minutes.
  • Managing correspondence on behalf of the Parish Council
  • Dealing with queries from members of the public and liaising with third party organisations such as the District and County Councils.
  • Keeping the Parish Council website updated
  • Assisting in the administration of the Parish Council Facebook page
  • Liaising with Councillors to make sure that they are aware of relevant issues and reporting to them to assist in their decision making process and advising them of legalities in that respect. Thereafter putting those decisions into effect.
  • Reviewing Parish Council policies
  • Being responsible for the safe keeping of minute books, cash books and financial records, filing documents etc. with regard to the timescale of retention of local council documents and records based on recommendations from the Audit Commission for Audit purposes.
  • Assisting the Parish Council regarding the organisation of events
  • Line managing the litter picking team
  • Liaising with the editor of the Parish magazine
  • Overseeing maintenance and regular safety inspections on the Council’s equipment, ensuring that it is covered by adequate insurance
  • Prepare and maintain the Council’s accounts and other financial records in accordance with statutory audit requirements, this will include a register of the Council’s assets. You will also be responsible for reclaiming Value Added Tax.  Liaison with the internal and external auditors.

Person specification

The applicant should

  • Possess good interpersonal skills, resilience and diplomacy
  • Be able to organise and priorities their workload so as to meet deadlines
  • Be able to act in an impartial way
  • Experience of working in the Local Government sector is desirable but not essential

Support and training will be offered and it is expected that the successful candidate will either already hold or be willing to work to acquire the Certificate in Local Government Administration (CILCA).

To apply please complete the application form below and the equality and diversity form and return them to or to the address shown on the application form.  Any queries please ring 01376 331251.

Great Notley Parish Council is an equal opportunities employer and applications are welcomed from all sections of the community.

The closing date for applications will be 28th March 2023

Clerk Application Form